Fortunately, the tools and strategies exist that can help small to mid-sized companies achieve GHS label compliance rather quickly and inexpensively. With higher OSHA penalties making non-compliance more costly, taking advantage of these tools and attaining compliance is more important than ever.
“The OSHA GHS label deadline for end users has come and gone, and it is now a costly compliance issue,” says Christine Webb, CSP, a consultant at Avitus Group, a US-based provider of services that allow small companies to strengthen and grow their businesses. Some of these services include safety, compliance, training, payroll and more.
According to Webb, who is also a former OSHA compliance officer, last year Congress enacted a bill that allowed federal agencies to raise their fines, which have not been updated in decades.
“OSHA increased its fines by 78%, so a more severe citation that could cost up to $7,000 previously can now cost over $12,000,” says Webb. “Not having appropriate GHS labels on secondary containers is one of the easiest compliance issues to spot and cite.”
In an industrial setting, chemical formulations that could require GHS labeling range from industrial primers, coatings and sealants to lubricants, greases, cutting oils and rust removers to acid, alkaline and solvent-based cleaners to degreasers, surfactants, disinfectants and sanitizers.
Overcoming Barriers to Compliance
GHS Label Content: According to the survey, over 26% of respondents stated that finding and placing compliant GHS content onto the label has been the most challenging part of the labeling process for them. Too often this has involved tracking down difficult to obtain updated safety data sheets, determining the key data, and printing it on the GHS label in the correct format, which does require GHS pictograms.
On each GHS label, six specific items of data are required: Product Name or Identifier; Hazard Statement; Signal Word; GHS Pictogram symbols; Precautionary Statement; and Supplier Information. In place of the familiar black and white pictogram symbols previously used in safety labeling, GHS labels require pictogram symbols that convey hazard information with a red diamond border.
“A lot of people still don’t fully understand GHS labeling requirements, particularly at the small to mid-sized company level,” says Webb. “They are unsure of what goes onto a GHS label and how to get it.”
Webb notes that as a safety and compliance consultant, she often shows clients how to use free GHS label software – which is available online – and how to print labels from their desktop printers.
She says that such GHS label software is intuitive like using an app or a Microsoft Word template.
The crucial GHS label data can be accessed almost instantly from online databases and formatted to GHS requirements. Much of the necessary information can be obtained, in fact, by simply entering a substance’s Chemical Abstracts Service (CAS) number.
“Avery provides a lot of the GHS label chemical info on their website,” says Webb. “My clients save it on their PCs, so they don’t have to go back online. They print GHS labels from desktop printers and put the labels on containers as needed.”
The software includes the pictograms and GHS compliant statements needed for GHS labeling, allows customizable text, and insertion of company logo or other images. For more sophisticated uses, it can generate 18 types of bar codes and has a sequential numbering feature to add lot numbers or other variable data.
No download is required since the cloud-based GHS software operates from the Avery website at www.avery.com/GHSLabel, and GHS, HMIS, and NFPA labels can be securely saved online or to a computer. The software is also capable of printing other safety labels such as OSHA, ANSI, and Arc Flash labels.
GHS Label Durability: Over 24% of survey respondents indicated that another challenge was finding durable labels that can withstand chemicals and harsh environments.
According to Webb, who consults with clients from a wide range of industries, some people mistakenly try to use regular office-grade labels for GHS applications, but find that the labels peel or the ink fades in tough workplace settings.
“GHS labels must be durable to stay compliant,” says Webb. “In machine shops and auto body shops, for instance, the labels must resist oil, grease and solvents, and in restaurants and kitchens hold up to harsh cleansers and disinfectants. In such applications, GHS labels can withstand solvents, degreasers and cleansers as well as abrasion and moisture.”
Durable synthetic labels like Avery UltraDuty GHS Chemical Labels are chemical resistant, tear resistant, abrasion resistant, and constructed with a high-performance adhesive that is waterproof and passes a 90-day seawater submersion adhesion test.
Unlike typical labels, which crack and harden in harsh conditions, they are UV resistant with 2+ years of outdoor UV life. They are also temperature resistant, can be applied as low as 10° F, with adhesive service temperatures that can range between -40° F to as high as 300° F.
For extra protection in harsh environments, Webb likes to use an additional laminate over the top of GHS labels. Avery, for instance, offers such labels with a clear laminate so no lamination machine or additional layer of tape is needed. The material is UV and water resistant, and resists scuffing, tearing and smudging, making them ideal for use in warehouses, storage areas and worksites.
GHS Label Size: According to the survey, almost 11% of respondents stated that “finding labels that fit my containers” was a problem.
For end users, GHS compliance is required for chemical formulations purchased in bulk containers for cost savings, such as barrels of industrial cleaner that are transferred to smaller “down-packed” containers, such as spray bottles, for portable use.
Containers requiring GHS-compliant labeling can vary in size from 55-gallon drums down to little test vials.
“Getting correctly sized GHS labels can be a challenge,” says Webb. “With GHS labels, you usually don’t want labels of only one size or type, not when you could have a dozen or more different types of containers. For my clients, I look to Avery first because I’ve found that they offer the widest range of GHS label sizes and types.”
Such GHS labels are available in a full range of sizes to fit drums, totes, pails, cans, jugs, containers and even small bottles. They can be applied to a variety of surfaces such as metal, plastic, glass, ceramic, polycarbonate, painted surfaces and more.
“Even if you are an end user at a small or mid-sized company, compliance is easier than you think, with easy to use GHS label software and labels that you print at your desk,” concludes Webb. “You can get in compliance quickly, avoid higher OSHA penalties, and keep your employees and workplace safe and productive.”